AI Agent ROI Calculator
How Much Is Manual Admin Costing You Per Year?
Enter your numbers. See your exact annual savings in payroll, invoicing, bidding, scheduling, and admin time. Then see your net savings after your investment.
Your Operation
Adjust to match your operation and see the savings.
Creating invoices, reconciling accounts, generating job cost and P&L reports
Bidding, emails, invoicing, scheduling, vendor follow-ups
Portion of hours fully handled by your agent stack — the remaining % requires human judgment and is not counted
Hourly Rate (Loaded)
Loaded rate includes salary, benefits, and overhead
Your Annual Savings
—
Net Savings After Fee
We'll map the exact agent stack for your operation — not averages.
These are estimates.
Your numbers will be specific.
Book a Deployment Review. We'll spend 45 minutes mapping your actual workflows — identifying which automations cut the most overhead first, and showing you exactly what deployment looks like for your operation.
Book a Deployment ReviewNo pitch. No slide deck. A direct conversation about which automations deploy first.
My office manager was spending 25 hours a week on payroll and job costing. That number's now under five. The ROI showed up in the first invoice — it wasn't a projection, it was just math.
How the Savings Are Calculated
Conservative assumptions. Your actual savings may be higher.
Labor Freed
80% of admin hours — fully handled by your agent stack
Payroll processing, timesheet collection, certified payroll reports, bid prep, invoicing, and vendor follow-ups. We model 80% of total admin hours as agent-handleable — the remaining 20% requires human judgment and is not counted.
hrs freed = (payrollHrs + adminHrs) × 52 × autoRate
value = hrs freed × loaded hourly rate
Error / Rework Eliminated
5% of payroll hours — lost to corrections and over/under payments
Manual payroll processing introduces over/under payments, misclassified hours, and workers comp miscalculations. Each error requires investigation and reprocessing. We model 5% of payroll hours as rework — eliminated when processing is automated.
error hrs/yr = payrollHrsWk × 52 × 0.05
value = error hrs × loaded hourly rate
What You Pay
$2k pilot + $500/month — fixed, predictable, no surprises
Deployment starts with a one-time $2,000 pilot covering agent configuration, integration, and testing. Ongoing automation runs at $500/month. Year 1 total: $8,000. Year 2+: $6,000/year. Investment is fixed — savings scale with your volume.
yr1 cost = $2,000 + ($500 × 12) = $8,000
yr2 cost = $500 × 12 = $6,000
What this calculator does not include: compliance penalty avoidance, faster bid turnaround converting more estimates to jobs, staff redeployment to billable field work, or the compounding advantage of eliminating rework cycles as your crew grows. These add meaningful value — but we only count what traces directly to a formula.